Holding a virtual quiz meeting
We're delighted that you are considering getting friends together online to have a go at our quiz. If you already use video calls with friends and family and are comfortable holding a virtual meeting, please proceed using your preferred platform. If you're new to this, we're here to offer some guidance.
What is a virtual meeting?
By a 'virtual' meeting, we mean an online get-together where all participants stay safely at home, using the cameras and microphones built into their mobile phones, tablets (for example iPads) or laptops, to chat and have a go at our quiz questions. You should all be able to hear each other and see each other on a screen that looks something like this (but note that the view may differ slightly).
How do I get started?
There are several ways to host your quiz including Skype, Facetime and Google Hangouts. Many people have started using Skype recently - it is widely considered to be easy for beginners and it can be used on most electronic devices.
To get Skype, click here and follow the on-screen instructions. Skype is easiest to install on a mobile phone or tablet (for example an iPad). If you would prefer not to download Skype and are using a laptop with the internet browser Google Chrome or Microsoft Edge you can also create a one-off chat by clicking 'Chat now'.
Once installed, launch Skype and create a new account following the on-screen instructions. When logging into Skype for the first time, you should give Skype permission to access your camera and microphone when prompted.
If you need further guidance, please click here for a step-by-step visual guide to how to install Skype on your computer and set up a virtual meeting.
How do I invite friends to join me?
Firstly you will need to agree a time and date that suits you and your teammates to do the quiz so they know to expect a link to the meeting. Shortly before your meeting is due to start, log in to Skype and click on the Meet Now button at the top of the Skype window. This will take you to a video screen on which your face should appear! Click Share invite, Copy link in the menu that appears and email this link to everyone taking part.
Ensure your camera and microphone are on (the buttons at the bottom of the screen will be blue) and click Start Call. Your meeting has now started!
What do my team-mates need to do?
Teammates using a laptop can copy the link into the internet browser Google Chrome or Microsoft Edge.
In the web page that opens, they click on Join as Guest, then will then be able to enter their name and join the call. They should also ensure their camera and microphone are on (the buttons at the bottom of the
screen will be blue).
Once on the call, they may also need to allow Skype permission to access the video and microphone by clicking on the icons on screen and pressing Allow.
Teammates using a smart phone or tablet will need to download Skype for their device in advance of the quiz using this link https://www.skype.com/en/
Once installed, they should launch Skype and create a new account following the on-screen instructions.
When logging into Skype for the first time, it is important to give Skype permission to access the camera and microphone when prompted.
Just prior to the quiz, they simply click on the email link which will take them into Skype and click Join Call. They should ensure their camera and microphone are on prior to joining the call (the buttons at the bottom of the screen will be blue).
Will others in the meeting be able to see the quiz questions?
If you think other quiz participants would like to be able to see the quiz questions, you can forward them the email we sent you when you registered for the quiz. The questions are attached to the email. If you no longer have the email, you can email this link to your friends:
How do I end our meeting?
To end the call, click the red circle at the bottom of the screen.
It should be plain sailing...
We recommend having a ‘test run’ in advance of your quiz event to familiarise yourself with how everything works. Skype and other providers like Facetime and Google Hangouts do rely on your having a good internet connection to function properly. If your internet coverage is not very reliable you may occasionally find that you, or others in the group, get cut off. If that happens, simply re-join the call by clicking on the email link.
Some common problems
First-time users need to be aware that they may need to switch on the camera and microphone on their smart phone, tablet or laptop.
We're here to help
If you are struggling to set up Skype or your virtual meeting, please have a look at our step-by-step visual guidance here, or contact us on firstname.lastname@example.org (but please bear in mind we are only available during office hours).