Holding a virtual quiz meeting

We're delighted that you are considering getting friends together online to have a go at our quiz.  If you already use video calls with friends and family and are comfortable holding a virtual meeting, please proceed using your preferred platform.  If you're new to this, we're here to offer some guidance.  

What is a virtual meeting?

By a 'virtual' meeting, we mean an online get-together where all participants stay safely at home, using the cameras and microphones built into their mobile phones, tablets (for example iPads) or laptops, to chat and have a go at our quiz questions.  You should all be able to hear each other and see each other on a screen that looks something like this (but note that the view may differ slightly).

How do I get started?

There are several ways to host your quiz including Skype, Facetime and Google Hangouts.  Many people have started using Skype recently - it is widely considered to be easy for beginners and it can be used on most electronic devices.

 

To get Skype, click here and follow the on-screen instructions.  Skype is easiest to install on a mobile phone or tablet (for example an iPad).

Once installed, launch Skype and create a new account following the on-screen instructions. When logging into Skype for the first time, you should give Skype permission to access your camera and microphone when prompted.

 
If you would prefer not to download Skype and are using a laptop with the internet browser Google Chrome or Microsoft Edge you can also create a one off chat by clicking Chat now.

If you need guidance, please scroll to the bottom of this page for a step-by-step visual guide.

Facetime

Google Hangouts

How do I invite friends to join me?

Shortly before your meeting is due to start, log in to Skype and click on the Meet Now button at the top of the Skype window.  This will take you to a video screen on which your face should appear! Click Share invite, Copy link in the menu that appears and email this link to everyone taking part.

 

Ensure your camera and microphone are on (the buttons at the bottom of the screen will be blue) and click Start Call.  Your meeting has now started!

What do my team-mates need to do? 

Teammates using a laptop can copy the link into the internet browser Google Chrome or Microsoft Edge.

 

In the web page that opens, they click on Join as Guest, then will then be able to enter their name and join the call.  They should also ensure their camera and microphone are on (the buttons at the bottom of the
screen will be blue).  

 

Once on the call, they may also need to allow Skype permission to access the video and microphone by clicking on the icons on screen and pressing Allow.

 

 

Teammates using a smart phone or tablet will need to download Skype for their device in advance of the quiz using this link https://www.skype.com/en/

 

Once installed, they should launch Skype and create a new account following the on-screen instructions.

 

When logging into Skype for the first time, it is important to give Skype permission to access the camera and microphone when prompted.

 

Just prior to the quiz, they simply click on the email link which will take them into Skype and click Join Call.  They should ensure their camera and microphone are on prior to joining the call (the buttons at the bottom of the screen will be blue)  

Will others in the meeting be able to see the quiz questions?

If you think other quiz participants would like to be able to see the quiz questions, you can forward them the email we sent you when you registered for the quiz.  The questions are attached to the email.  If you no longer have the email, you can email this link to your friends: www.schoolreaders.org/sbcq-2020-quiz-questions 

How do I end our meeting?

To end the call, click the red circle at the bottom of the screen.

It should be plain sailing...

We recommend having a ‘test run’ in advance of your quiz event to familiarise yourself with how everything works.  During the event, it does also rely on your having a good internet connection to function properly.  If your internet coverage is not very reliable you may occasionally find that you, or others in the group, get cut off. If that happens, simply re-join the call. 

Some common problems

First-time users need to be aware that they may need to switch on the camera and microphone on their smart phone, tablet or laptop. 

We're here to help

If you are struggling to set up Skype or your virtual meeting, please contact us on quiz@schoolreaders.org but please bear in mind we are only available during office hours.

I think this whole section needs to be re-written or perhaps abandoned.  These paras are confusing because they have elements that apply to iphone users and elements that apply to ipad. if the step-by-step guide at the bottom of the page works well enough on its own we could delete this bit completely  (I've only done the iphone section of the step-by-step guide so far, but can add ipad guidance with a bit more time.

Skype

A step-by-step guide to installing Skype on a smart phone and

arranging your virtual Schoolreaders meeting

1.

Tap on the App Store icon.

2.

Tap on the search bar in the App Store and type in 'Skype'.

3.

When you’ve found Skype, tap on either the ‘Install’ button, 
or the download icon, whichever is present at the top right of the screen. 


You can see how the installation is going by looking at the progress indicator; you'll see a circle with a square in the middle. A darker line moves around the circle to indicate how quickly the installation is taking place.

4.

Once Skype has been installed on your phone an ‘Open’ button will appear.  Tap on this.

5.

Now that you’ve installed Skype on your phone and opened it, you need to set up your Skype account.  Tap on the ‘Let’s go’ button.

6.

If you have a Microsoft account, you can use this to sign in to Skype.  If you don't have a Microsoft account, just press the ‘Create an Account’ button.

7.

If you’re creating an account, fill in the personal details requested. These will include your phone number, name and date of birth. You’ll also be asked to create a password.  When you finish entering your account details, Skype will need to verify that you are who you say you are.  They do this by sending a 4-digit code via text message to your mobile phone.  This will flash up on your screen and you simply type the code into the box on the Skype screen.

8.

Once you’ve set up your account, Skype will ask if it can have access to your stored contacts.  This is so that you can easily get in touch with your friends. If you are happy to allow this, just press the ‘Continue’ button

9.

Finally, Skype will ask you to switch on your microphone and camera.  Press the ‘Continue’ button and then check the ‘OK’ buttons for the elements you are happy to switch on. 

10.

Now you’re ready to start chatting on Skype.  

Lots of your friends may already be using Skype.  If you click on the magnifying glass icon, you will see a list of contacts drawn from your mobile phone's address book. 

  

11.

To set up your Schoolreaders meeting, press the 'New Chat' button at the top right of the screen.

On the next screen that appears, tap on the 'New Group Chat' button. You'll then be asked to name your group - you can choose any name you like.   When you've named your group, press the arrow button at the bottom right of the screen.

12.

Now you can start adding your team members' names.  Scroll down the address list, tapping on the names of those you want to invite.  Once you're tapped someone their name will appear in the group at the top of the page.  When you've finished, tap the 'Done' button at the top right of the screen. 

If someone you want to invite doesn't appear on your list you need to ask them to install Skype on their phone by following steps 1 to 10 above.  Once they are on Skype, they will appear on your address list as long as you have already included them on your telephone's contact list.

I need more time to expand this section -  I don't yet quite understand how  to add people who aren't already on Skype, and how to schedule and start a meeting - will work on it! 

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